Signature Data Capture Devices

Signature pads combine simplicity and security

 

With an electronic signature capture device you can digitize handwritten signatures. It guarantees the identity of the signatory, the integrity, and provenance of the document. They are ideal for:

  • Administrative and government departments: ID documentation, registration forms, etc.
  • Businesses: contracts, staff and visitor management, etc.
  • Banking and insurance: opening accounts, loan agreements, etc.
  • Retail: payment validation, loyalty programs, etc.
  • Health: admission forms, medical reports, etc.
  • Tourism and leisure: registration, arrivals and departures, etc.

Integrate signatures directly onto your cards

Signature pads in conjunction with an ID card printer and a computer let you integrate a signature directly into the card design and so increase the level of card security.

What type of files can be signed electronically?

All types of documents can be signed digitally (Word documents, PDFs, etc.). The PDF format is the most utilized. It offers good document security and accommodates several electronic signatures.

Does the electronic signature have the same legal status as a handwritten signature?

The answer is Yes. A number of laws attest to these legal statuses; these laws vary from country to country. Some examples in Europe and the USA:

  • The European Directive of December 13, 1999, recognizes the validity of the electronic signature (Article 5). The Directive gives a technical definition of the electronic signature: “data in electronic form which are attached to or logically associated with other electronic data and which serve as a method of authentication” (Article 2). This Directive marks a significant advance because it introduces the notion of “signature certificates” and “certification service provider.”
  • The law of March 13, 2000, introduced the electronic signature. It has the same prerogatives and requires the consent of the signatories in the same way as a handwritten signature.
  • In the USA, the federal law of June 30, 2000, (Electronic Signatures in Global and National Commerce Act or “ESIGN”) governs this matter.

The electronic signature for optimized efficiency

Adopting digital signatures optimizes the efficiency of your organization by simplifying document validation:

  • Uninterrupted process: elimination of tasks that require printing documents out for a signature, then scanning them once they have been signed,
  • Easier management of signed documents: delivery by e-mail or automatic archiving, lightening the load of courier services,
  • Immediate availability of the information across the organization as the validated documents have been digitized and are accessible to all authorized persons.

Reinforced security

Electronic signatures, unlike handwritten signatures, can guarantee both:

  • The identity of the signatory: electronic signatures cannot be falsified and offer certainty about the identity of the signatory,
  • The integrity of the document from its signature: the electronically signed document cannot be altered. The signature is an integral part of the document and cannot be used for another document.

Optimized image and user experience

Allowing your customers and partners to sign a pad helps to enhance your brand profile:

  • Validation of documents less laborious for the signatory,
  • Modernizes the image of your organization with the adoption of signature pads,
  • Reduces the ecological footprint of your workplace by eliminating printing for the document validation process.